(WU Divers) Constitution and By-Laws
It shall be the purpose of the Willamette University Divers to provide students the opportunity to SCUBA dive, become certified in SCUBA diving, and further their skills and education as a SCUBA diver. It shall also establish a network of certified divers so that those students interested in diving may access a database of diving buddies, instructors and other related individuals in order to further facilitate SCUBA diving as a hobby and/or profession.
The name of the organization shall be Willamette University Divers (WU Divers).
Membership of this Organization will involve anyone who has a sincere interest in SCUBA diving, learning how to SCUBA dive and/or furthering his or her current diving abilities. Only registered students will be allowed to be voting members, or to hold a position on the Executive Council. Membership is extended to all students without regard to race, color, creed, religion, national origin, sexual orientation, age or physical or mental handicap
Section 1. The Executive Council of this organization shall consist of four (4) officers-
A. The President: The President is responsible for leading all meetings, setting the agendas, delegate responsibility to either members of the Executive Council or members of the Organization, and help to promote the Organization to students. The President must not miss more then two (2) meetings throughout the year.
B.
Vice President: The Vice President is responsible for
all duties of the President when the President is unable to fulfill their
duties. The Vice President will be in charge of assisting the President with
the governing of the Organization. The Vice President will be in charge of
organizing, including delegating, educational opportunities for members of the
club and the
C. The Secretary: The Secretary will be responsible for taking minutes during all meetings and to make those minutes accessible to all members of the Organization. The Secretary must also collect names for and create the ballot for elections. The Secretary must not miss more then two (2) meetings throughout the year.
D. The Treasurer: The Treasurer will be responsible for all of the monies of the Organization. The Treasurer must not miss more then two (2) meetings throughout the year.
Section 2. All officers are members of the Executive Council.
Section 3. The term of office shall be for one year. Should an officer go abroad their position shall be temporarily filled by another member of the organization. This member will be appointed by the majority vote of the active members.
Section 4. An officer can be removed by a vote of the Organization as a whole. A two-thirds majority is required to remove an officer. At any time an officer can resign from their position. The position will then be filled by a majority vote of the active members.
Elections will be held in the fall, during a meeting of WU Divers which will be announced a week before hand. Anyone interested in holding an office must be: an active member of WU Divers and have a desire to serve on the board. Anyone interested must submit his or her name to the Secretary two (2) days before the election. A ballot, to be created and collected by the secretary and counted by outgoing Executive Council, will be the means of voting.
Section 1. There will be monthly meetings of WU Divers to be announced via email to all members. Any additional meetings will be announced via email, and called as needed.
Section 2. At the beginning of the year the procedures and formats for meetings will be decided upon.
Section 1. The current SCUBA diving instructor will be the Faculty Advisor. The Faculty Advisor will be an ex-facto member with no voting privileges.
Section 2. If either the advisor feels they can no longer fulfill their job, or two-thirds of the members of WU Divers feel the need to change the advisor, the advisor will be replaced. Interested faculty will submit their names and then will be voted upon by the members of WU Divers.
Suggested amendments to this constitution must be submitted to the Executive Council in writing and then will be presented to the members at the next meeting for discussion. Voting will occur the following meeting after the amendment has been introduced.
Meetings: Meetings shall be held monthly. There may be additional meetings to address specific issues that need to be dealt with do to time sensitivity. The President of the Organization will call such meetings and notification will be sent immediately to all members of the Organization.
Officers: The duties of the officers are outlined in the Constitution. Additional duties may be asked of the officers by the Executive Council or the membership. Such additional duties will only be placed upon the Officer if it is in the best interest of the Organization and receives a majority vote by the Organization. The Officer may step down or resign from his or her position at any time if they feel they cannot perform or delegate the duties asked of them.
Committees: Special committees will be established if there seems reason fit enough to setup a special committee. Each special committee established will be dealt with at the time of initialization by the Organization as w hole with oversight by the President.
Financial: No dues are required. Monies for particular dive activities will be the responsibility of the individual.
Elections: Elections shall take place in the fall semester. The election of new officials will be performed the last week of September. The Secretary shall be responsible for drafting the ballot and making the ballot available to all members. The candidates must submit their intention to run for office at least two (2) days before the Election Day. Each candidate must be a member of WU Divers. The candidate with the majority votes shall be given the opportunity to assume office. If the elected candidate declines then the candidate with the second most votes may assume office. During the term of an officer, if an officer resigns or is voted out of office then the position shall be filled by a special election. The election will occur within one (1) week from the day the officer steps down. The candidates must submit their intent within twenty-four (24) hours from election time. The candidate with the majority vote shall be offered the position. If the elected candidate declines then the candidate with the second most votes may assume office.
Amendment of By-Laws: The By-Laws shall be amended at any time. The Secretary must receive the amendment in writing. The amendment will then be voted upon by the Organization. A majority vote of the Organization is needed to adopt an amendment to the By-Laws.